Intelligent Spare Parts Inventory & Stock Control Built for Repair Workshops

Never Run Out of Critical Repair Parts with Intelligent Inventory Control

Eliminate repair delays, dead stock, and parts shrinkage. TamamFlow automates low-stock replenishment, calculates real-time profit margins, and keeps your spare parts catalog synchronized from intake to invoice.

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Workshop Spare Parts Stock Control & Reorder Command Terminal

Central Workshop Storage • Real-time FIFO Ledger & Reorder Triggers

Live Catalog: 2,410 Active SKUs • 98.4% In-Stock Rate
Live Parts Availability & Gross Margin Analysis 18 Parts Reserved for In-Progress Tickets
Item & Bin Location In-Stock (Min) Cost / Repair Price Margin Stock Trigger
Apple iPhone 14 Pro Max OLED Screen (OEM Pull) Bin: A-03-B • SKU: IP14PM-SCR-OEM 4 Pcs (Min 6) $82.00 / $165.00 +101% Low Stock Warning ⚠
Samsung Galaxy S23 Ultra Battery (5,000mAh Genuine) Bin: B-01-A • SKU: SAM-S23U-BAT 14 Pcs (Min 5) $14.50 / $55.00 +279% Optimal ✓
MacBook Air M2 USB-C Port Board Flex Assembly Bin: C-04-C • SKU: AP-MBA-M2-DC 1 Pcs (Min 3) $18.00 / $85.00 +372% Auto-PO Drafted ⚡
Total Active Stock Valuation: $48,320.00
FIFO Based
Fast-Moving Velocity: 76.4% Turned
High Turnover
Dead Stock Ratio (<90 Days): 2.8% (Target <5%)
Capital Protected

Compatible with Wireless Handheld Scanners, 1D/2D Barcode Guns & Thermal Label Printers

Zebra Technologies Honeywell POS Datalogic Socket Mobile Brother QL
Inventory Sabotage

Why manual parts tracking quietly sabotages repair shop profitability

Disorganized shelves, untracked parts usage, and unexpected stockouts frustrate technicians and turn paying customers away to competitors.

Sudden Stockouts on High-Margin Repairs

A customer drops off an iPhone 14 Pro for an emergency screen replacement, but the technician discovers the last OLED in the bin is broken or missing.

Automated Min/Max Reorder Triggers

Set minimum buffer thresholds for every SKU. TamamFlow alerts you before critical parts run out and drafts purchase orders automatically.

Dead Stock Tying Up Working Capital

Thousands of dollars in obsolete charging ports, back glass, and older phone screens gather dust in bins because no one monitors parts velocity.

Inventory Aging Reports & Velocity Audits

Identify non-moving parts, analyze holding costs, and bundle slow-moving inventory to recover cash before parts become unsellable.

Parts Shrinkage & Unbilled Workshop Consumption

Technicians swap batteries and flex cables without logging them on the repair ticket, resulting in inventory variances and unbilled revenue.

Enforced Ticket Allocation & Barcode Deduction

Every spare part must be scanned to a specific customer repair ticket before leaving the storage shelf, eliminating mysterious stock leakage.

Smart Reordering

Automated Low-Stock Alerts & Smart Reorder Points

Keep your most profitable repair parts constantly stocked without tying up unnecessary cash.

  • Dynamic min/max reorder rules: configure automatic restock alerts based on historical repair volume and supplier lead time
  • 1-click purchase order generation: convert low-stock warning lists into consolidated supplier orders instantly
  • Preferred supplier routing: assign primary and secondary vendors for every part with negotiated wholesale pricing
Auto-Generated Supplier Restock Manifest
Min Threshold Hit
Automated Vendor Order Drafting Aggregates all depleted SKUs into a single wholesale PO
1-Click PO
Preferred Vendor Lead Time Routing Routes to supplier with 24h courier delivery guarantee
Fast Courier
Critical Parts Availability: 99.2% Uptime
Continuous Stocktake

Barcode Cycle Counting & Zero-Downtime Stocktakes

Audit your inventory in minutes without closing your store or stopping technician repair benches.

  • Continuous cycle counting: audit high-value bins (OLED screens, motherboards) on a rolling weekly schedule
  • Mobile handheld scanning: count stock using smartphone cameras or wireless Bluetooth barcode guns
  • Instant discrepancy reconciliation: log overages and shrinkages with manager approval notes and P&L adjustments
Active Zero-Downtime Cycle Count

Zone: OLED Display Cabinet (Bin A-01 to A-10)

28 / 28 Scanned ✓
iPhone 13 & 14 Series Screens Exact match between physical drawer and ledger
0 Discrepancy ✓
iPad Pro 11" Digitizers 1 extra screen found and assigned to correct bin
+1 Reconciled
Total Audit Duration: 4 Mins 12 Secs ⚡
FIFO & True Margins

Real-Time Valuation, FIFO Costing & Parts Margins

Protect repair margins with accurate cost accounting that reflects true purchase prices.

  • Weighted average & FIFO cost tracking: price repair estimates accurately even when supplier costs fluctuate weekly
  • Live gross margin calculator: view gross profit percentages per part and labor combo before quoting customers
  • Category-based markup rules: apply custom pricing tiers for OEM screens, premium aftermarket, and generic accessories
Live Repair Ticket Gross Margin Estimator
FIFO Costing
True Landed Part Cost (Batch #04): $78.00 base + $4.00 allocated freight & duty
$82.00
Customer Quoted Price: Includes OEM pull panel + 90-day warranty + bench fee
$165.00
Net Gross Margin: +$83.00 (50.3% Gross Margin)
Technical Comparison

TamamFlow Repair Inventory vs. Generic POS & Manual Excel

A direct comparison of ticket reservations, automated reordering, cycle counts, and dead stock prevention.

Repair Inventory Feature TamamFlow Generic Retail POS Excel & Paper
Instant Ticket Reservation & Auto-Deduction ✓ Bench to Ticket Sync ✗ Retail products only ✗ Complete chaos
Automated Reorder Points & Supplier Lead-Time POs ✓ 1-Click Reorder Drafts ⚠ Basic threshold only ✗ Constant stockouts
Zero-Downtime Barcode Cycle Counting ✓ Mobile Camera & Gun ✗ Requires full shutdown ✗ Days of manual tally
FIFO True Landed Costing & Live Margin Calculator ✓ Landed Cost Integrated ⚠ Estimated cost only ✗ Distorted finances

Related Inventory & Procurement Weapons

🧩 Parts Fitment Engine 🔢 Serialized Inventory 📦 Purchase Orders 📋 Ticket Management
Direct Answers

Frequently Asked Questions

Everything you need to know about TamamFlow repair inventory management.

When a technician adds a part to a repair ticket, the item is instantly marked as "Reserved". Once the job is completed or checked out, it is permanently deducted from active stock with full audit logs.
Yes. TamamFlow features hierarchical warehouse and shelf location mapping (e.g. Aisle B, Shelf 3, Bin 12), enabling technicians to locate required parts in seconds.
Yes. You can establish reorder thresholds for each item. When stock dips below your minimum, the dashboard flags the part and can notify purchasing managers via WhatsApp or email.
Absolutely. You can categorize inventory into billable repair parts, retail accessories, and internal workshop consumables with expense tracking.
Defective parts can be flagged directly on the repair ticket as "Vendor RMA". The item is deducted from active inventory and moved to the RMA Return Ledger for supplier credit.
Yes. TamamFlow provides seamless CSV/Excel bulk import tools with smart column mapping, allowing you to migrate thousands of parts, barcodes, and costs in minutes.

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